Updating your systems presents a problem when it comes to your data. Your legacy system may not be fully compatible with the new system, and you’re going to have to migrate a lot of data from one system to the next.
It’s a difficult and time-consuming process, and it’s all too easy to make mistakes and lose data. This affects your business, plus it may place you in legal difficulties as you have an obligation to properly maintain the data you collect under the Data Protection Act.
With that in mind, we’ve compiled five tips to help you do data migration right.
Ideally, you’ll emulate your current data mapping structure on the new servers and in your new software. Take some time to examine how you currently do things, as this will cut down on errors once you migrate fully to the new server.
In particular, you want to ensure your new servers access your data in the proper order to prevent conflicts.
It may sound like a self-serving tip on our end, but a good data migration partner is worth their weight in gold. Most businesses don’t understand the complexities of migrating data, which means they make mistakes at the beginning of the process that wreak havoc later on.
Do some research, and find an experienced partner that has worked with similar systems in the past. Get them in on the ground floor, right at the beginning of the process.
It’s possible to migrate data without downtime, but it places an awful lot of pressure on you to get it right. You also have to resolve some conflicts between the old data stores and the new.
Instead of trying to eliminate downtime altogether, consider carrying out the migration outside of business hours. You’ll place the office under far less stress, plus you’ll have some room for mistakes and downtime if they are needed.
Over time, your data becomes “unclean”. This means that you get built-in redundancy from repeated data sets, or you end up with a lot of out-of-date data that doesn’t serve your business or its clients.
Take the data migration process as an opportunity to do some spring cleaning. As importantly, create a data cleansing protocol that you will put in place upon completion of the migration too. This will ensure any new data you enter into the system is relevant, plus it will mean your systems don’t get bogged down in “unclean” data again.
The demands your data currently places on your servers aren’t the only thing you need to consider. Remember that you’re going to be building on your existing data sets over the course of the next few years.
As a result, you need to think about the future of your data storage. Implement a scalable solution that will grow alongside your business needs. Having just enough storage to cover the current data means you’ll end up in panic stations when you need more space.
Imobisoft can help you with data migration. Contact us today to find out how.